HOW TO USE THE WHERE OR WHEN DISCOGRAPHY
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Please read all parts of the following instructions carefully. We strongly suggest that you print these out to have them ready for quick reference.
The following instructions consist of 3 parts:
A. Definition of Terms
B. Directions for Use
C. Practical examples (The Basic Steps)
A. DEFINITION OF TERMS
THE CODEX
This
interactive discography uses a unique classifying system:
Every
record has its own specific catalogue number, called the CODEX.
The
codex is used to identify a given record and consists of 5 basic
characters.
The first two characters identify
the type of record and are followed by a 3 digit number, allowing
999 different records within each record type.
---The first character of the codex
indicates the type of release and may be a letter or a figure.
All
releases on studio related labels start with a letter:
A = RCA
and affiliated labels (i.e. BMG,
B =
C =
Capitol and affiliated labels (i.e.EMI, MFP)
D =
Reprise/Qwest and affiliated labels (i.e. Warner)
E =
Reader's Digest releases
V =
Original 12"V-disc
Z =
Sinatra related issue on any label (Tributes to FS / Karaoke /
Sound-alikes etc)
All
releases on other labels start with a digit:
1 = Label name starting with A or B
(i.e.
2 = Label name starting with C, D
or E (i.e.
3 = Label name starting with F, G
or H (i.e. Hallmark)
4 = Label name starting with I, J
or K (i.e. Joker)
5 = Label name starting with L, M,
N or O (i.e.
6 = Label name starting with P, Q
or R (i.e. Penny)
7 = Label name starting with S or T
(i.e.
8 = Label name starting with U
through Z (i.e. Universal,Vintage Jazz )
9 = No
label name or unknown
---The second character of the
codex is a letter and denotes the recording medium.
A =
Army (V-disc)
C =
Compact Disc
D =
Audio-DVD
E =
Extended Play 45 rpm
F = 45
rpm Single
J =
Jukebox Record
L =
Long Play Album 12"
M =
Microgroove 33 single
N =
Navy (V-disc)
S = 78
rpm single
T =
Long Play Album 10"
Some
random examples:
Codex
beginning with AL is a RCA Long Play Album
Codex
beginning with
Codex
beginning with BT is a Ten inch Columbia LP
Codex
beginning with VN is a Navy V-disc
The listing of studio releases
always starts with
All
non-studio releases are listed alphabetically by label.
Issues
on tape and MP3 are not included in this database.
THE
RECORD CATEGORY
In addition to the codex there is
another possibility to search for a given record.
The following categories can be
selected in the "RECORD CATEGORY" pull-down:
Promo
and non-commercial release [PR]
Christmas
Record [XM]
Soundtrack
Record [FI]
Live
Concert tracks [LI]
Radio
broadcast recording [RC]
LP/CD
with V-disc tracks [VD]
Public
Service issue (Christmas Seal/Cancer Crusade) [PS]
Children
Record [CH]
LP
Picture Disc [PI]
Maxi Single(12")
[MA]
Mini CD
(3") [MI]
CD
Single [SI]
Sinatra
Conducts [CO]
Records belonging to these
categories carry the abbreviation [ ] shown above at the end of
the record title.
ADDITIONAL
ISSUE DETAILS
Each record in the discography can
be found by selecting one or more of the usual search items:
Record Title, Label Name , Serial Number, or Country of Issue.
However, there frequently are
additional issue details which set a given record apart. These
details may be a different or rare cover, a special commemorative
issue, a limited issue, special packaging , a new mastering
technique or similar information. These records may be
found when you type such details in the box "ADDITIONAL
ISSUE DETAILS".
Abbreviations
used are: c = cover bc = back cover l = label d = disc r= record
THE SONG ORIGIN
Next to the standard song details (Title,
Author(s),Arranger,Conductor, Recording Date etc), which may be
used for search purposes, songs can also be identified by one or
more so-called "song origin" suffixes. The ten pull-downs(
in "CHOOSE SONG ORIGIN") allow you to search for more
than 40 characteristics of songs.Thesecharacteristics are
displayed (when applicable) at the end of the song title line, by
using the following abbreviations:
RCA Recording | A | Take or Show Number | 1 -31 | |
Columbia Recording | B | Live Concert Recording | L | |
Capitol Recording | C | Comedy | c | |
Reprise Recording | D | Joke | j | |
Conducted by H. James | J | Parody | P | |
Conducted by T. Dorsey | T | Unknown Take Number | u | |
Conducted by F. Sinatra | Q | Medley | M | |
Christmas Song | X | Part of Medley | P | |
Mono version | m | With Vocal Group | v | |
Stereo version | s | Edited Song | e | |
Movie Soundtrack | Z | Intercut | i | |
Film Song | F | Excerpt | x | |
Government Issue | G | Incomplete Take | I | |
Public Service Issue | W | Rehearsal | h | |
V-disc | V | Opening Song | o | |
Children Record | K | Closing Song | g | |
Take Number only | n | Finale Song | f | |
Runthrough | r | Small Group or Soloist | @ | |
Duet with | + | Radio Broadcast | R | |
Alternate Take | a | TV Broadcast | T | |
Spoken intro | t | Instrumental only | O | |
One Song-Two Titles | = | Recording Session | S |
ADDITIONAL SONG INFORMATION
The Discography database also
provides other specific details of song recordings. Examples are:
Full
description of differentiations between alternate takes
Name of
Radio or TV Show/Series(+Sponsor) from which the song originates
Name of
soloist,duet partner or vocal group
Any of these and other details of
songs may be used for search purposes by typing these in the box
"ADDITIONAL SONG INFORMATION".
GENERAL
REMARKS
1. When typing in titles of songs
or records, omit the article if the title begins with "the"or
"a" or "an" (also in other languages
"le" or "un" or "el", etc)
2.Tracks that do not have a Sinatra
vocal are preceded by - . When you search for these
tracks, first enter - , then enter the subject. Examples:
-FS introduces Tommy Dorsey
-Monologue
-Comedy Routine
-Closing Theme
-Play-out
WHEN TO
USE CAPITALS OR LOWER CASE LETTERS
In filling out the search boxes,
you should type in capital and lower case letters as follows:
Song
Title, Record Title and Codex: any way you wish
Label: capitalized words (i.e. Blue
Note); some labels in capitals (i.e. RCA, BMI, MCA)
Additional Issue details:
predominantly lower-case(i.e. limited edition / 24-bit mastering)
Arranger, Conductor and Venue:
capitalized words (i.e. Nelson Riddle /
Additional
Song Information:
Names
of Movies, Radio or TV Programs and Shows: All capitals
(i.e. HIGH SOCIETY / SONGS BY
SINATRA / THE DANNY KAYE SHOW)
Names
of persons: capitalized words (i.e. Bing Crosby)
All
other: lower-case (i.e. up-tempo, saxophone, etc.)
Tracks
by artists other than Frank Sinatra, on records listed in this
discography, will not be shown. Similarly, songs performed by
other artists in medleys with Frank Sinatra, will not be listed.
RESPONSE
TIME AND CAPACITY
1). Because of the great amount of
data contained in this database, it is recommended to use as many
different search entries (criteria) as the system will allow, in
order to "fine-tune" your search.
Example: if you are looking for a
given category of records (f.i. Christmas records) and your only
search entry is "Christmas Record", the system will
search and show the requested data from almost 700 Christmas
records. If for instance the Christmas records you are looking
for are LP's, you should use two search entries: Christmas Record
AND Long Play Album. Now the system will have to go through only
90 records.
In this way the response time will
be shortened considerably and it will be avoided that in some
cases the search will be broken off prematurely(in such cases the
following message will appear: "Please repeat the search
with more restrictions").
For
further details on adjusting output performance and capacity,
see:
"Customizing
the search output settings" in the SETUP section.
2). When you are using the
database, close down unnecessary programs on your computer .
This
is important as it will improve the response time.
PRINTING
To print output from the
discography just click on the "print" icon in the workbar
on the top of your screen. In general, print according to your
browser settings.
Font
adjustments can be made by adjusting the font in your browser.
At the bottom of the RECORDS
section and the SONGS section a box is provided ("Pageheader
to be printed") which enables you to type in a header which
will be shown on the first page.
B.
DIRECTIONS FOR USE
SEARCH IN
RECORDS
(PART OF) CODEX
As explained in the Definition of Terms
, each record has its own specific codex number.
Most records in the database also
have an "A" added at the end of the codex number. Those
records which are identical in contents and label, but are
otherwise different (different title or packaging) have identical
codex numbers, but receive a successive letter "B",
"C", etc. (To illustrate: checkmark the box "(Part
of) Codex" and type in: CL018. Sort on "Codex" and
select the output "Title + Codex").
While looking at CL018 you will
notice that the reference at CL018H also shows: [>CL001].
This ">" mark
indicates that the listed record can be found in a box of which
the first record is the record made reference to. This identifies
the exact position where the listed record is stored (in this
example: CL001).
You will also have noticed that
CL018H has additional characters added to the basic codex. These
additional characters identify the packaging of a given record:
R6BX20
signifies that this is record
The
following abbreviations are also used:
BC =
cardboard box
BL =
LP-size box
BW =
wooden box
LBX=
long box
CC = CD
in cardboard cover
DL =
deluxe cover for CD
FO =
fold-out
SC = CD
in slipcase
SS =
2LP's in a single sleeve
BMR =
CD in round metal tin
BMS =
CD in square metal tin
TOC =
CD in octagonal tin
Because all records with suffixes
other than "A" are identical to the one with
"A", the system will not show their song contents.
Songs are only listed on records having an "A" suffix.
Similarly, on records with two titles (example: BL351A The Frank
Sinatra Collection - Twenty early hits) song contents and
issue(s) are only listed with the first record title. This has
been done to save valuable space and response time.
Records which are identical in
contents but issued on different labels have a different codex
number. To show that they are identical to each other, the codex
numbers of the identical record is shown behind the title of each
record. An example:
2C800A
TOMMY DORSEY ORCHESTRA - VOLUME 2 [=6C296 =7C651]
This signifies that records 6C296
and 7C651 are identical to 2C800, but on other labels.
If the record is not in the same
recording medium, for instance if the contents of a CD is
identical to the listed LP, than the "=" is changed
into a "*". Example:
CL051A
LOOK TO YOUR HEART(12 tracks) [*CC051]
Here, reference is made to the
Capitol Compact Disc CC051 with the same contents.
This makes it very easy for you to
check if a record (LP or CD) you are looking for, is identical to
one you might already have in your collection.
Some record titles are followed by
a country name and serial number in round brackets. This
identification has been added to differentiate between records
with identical titles (but different contents or characteristics)
in listings where only codex and title are shown, for instance:
1C085A FRANK SINATRA (GBR: 61014)
THE
CHECKMARK BOXES
When searching for any record or
records, you may checkmark a maximum of 2 boxes.
If you check 2 boxes in the top
half ("Record Details") you cannot checkmark the box of
the bottom half ("Song Origin Details").
If you checkmark one of the choices
in the box "Song Origin Details", you may check only
one of the boxes in the Record Details section.
However, when checkmarking the box
"Song Origin Details", you may use any number of the 10
pulldowns in that section. Just be sure not to use pulldownswhich
contradict each other. For instance: "Conducted by Frank
Sinatra" and "Duet with" is an impossible
combination. Or: "TV program" and "RCA
Recording".
Please
note: only checkmarked selections will be accepted by the system.
TITLE
OF CD/LP
Do not forget to drop the article
if it is the first word of a record title ("Frank Sinatra
Story", NOT "the Frank Sinatra story"). You may
also use part of the title.(see LEFT AND RANDOM)
THE
PULLDOWNS
By looking at all the pulldown
possibilities you will soon discover that virtually all types of
specific searches are possible. Note for instance the difference
between the choice of "
A
After some practicing you will soon
discover how to optimize the use of the two sections.
LEFT
AND RANDOM
When
typing in a record title, be sure to choose between
"left" and "random".
If you choose "left", the
system will only show record titles which BEGIN with the word you
have entered. When you choose "random", the system will
show all record titles in which the word(s) you have typed in,
occur in any position.
Both
"Label"and "Serial Number" choices are always
random.
(PART OF) CODEX FROM - TO
If you want to look for a given
series of records, you may indicate the limits of the search by
entering codex numbers in the two boxes. Entering for instance
1C001 to 1C999 will give you all CD's with label names beginning
with A and B.
Warning: The system searches codex
numbers in numerical AND alphabetical sequence.
This implies that if you search for
instance cd's from 1C001 to 3C999, the system will also show all
records belonging to other record categories within the range of
your choice, such as 1E,
If you type in one box only, the
system will automatically assume that both boxes have identical
codex numbers.
SORT
AND OUTPUT
When you have made your selections
for the search, you must indicate how you want to view the
result. If you sort on Title, the system will show the result of
the search alphabetically by record title. If you sort on Codex,
the result will be in numerical codex sequence.
The output can be selected
according to the amount of information you wish to see. The
choices are self-evident. When you select Title + Codex + Songs(min),
the system will show track, title, timing , date and song origin
of each song. When you select All, the remaining details of the
songs are also shown.
START
THE SEARCH
When you have made your search
entries and checkmarked one or two boxes, click on START THE
SEARCH. The system will start searching and you will see, at the
bottom of your screen, a small moving bar. When the bar disappears
, the search is completed.
You
should not scroll, or switch to another screen, before the bar
disappears.
STARTING
A NEW SEARCH
After a search has been completed
and you wish to start a new search, you may do so in two ways:
Click on RECORDS or SONGS , or click on BACK in the workbar. In
the latter case, your previous entries are preserved. In the
first case all entries have been cleared. Of course, you may also
use the "Clear Input" button.
SEARCH IN SONGS
THE CHECKMARK BOXES
In contrast with the search in
records, you may checkmark as many boxes as you wish in this
Songs section. Just be sure not to make search entries that
contradict each other.
(See: THE CHECKMARK BOXES in the
section SEARCH IN RECORDS)
(PART OF) SONGTITLE
Do not forget to choose between
"left"and "random" and to drop the article if
it is the first word of a song title.("girl that I
marry", NOT "the girl that I marry")
(PART OF) MASTER NUMBER
When searching for studio
recordings, the masternumber (or part of it) may be entered in
this box. However, when songs from radio or TV programs are
searched, you may type in the name of the broadcasting company
(ABC, NBC, CBS or AFRS) in this same box. In this way a search
for programs aired by specific companies is possible.
DATE
Dates must always be typed in as
month/day/year, without any hyphen: (i.e. 062845).
When you want to search a certain
period, type in the limits of your search in the two boxes. If
you only want one specific date, you need not fill in the last box,the
system will automatically search for the first date only.
2ND
CHARACTER OF RECORD CODEX
This enables you to limit the
search to the recording medium indicated by your choice of the
2nd character of the codex.(i.e. only LP's (L), or CD's (C), or
45rpm singles (F) etc.)
Always try to fine-tune your search
in order to speed up the response time of the system.
(LEFT PART) OF SONG TITLE FROM - TO
By typing in the limits of your
search, you can specify the range of songtitles you wish to view.
You need not type in the full songtitle, the first word(s)
("left part") will do.
If you type in the first box only,
the system will automatically assume that both boxes are
identical.
Again,
do not forget to omit the article.
SORT
AND OUTPUT
If you choose to sort on date, the
songs will be shown chronologically. If sorted by title the songs
will be shown in alphabetical order.
The output choices are
self-evident, but there is an important extra. You will notice
that when you choose an output which shows authors, arranger,
conductor and /or codex, these will be underlined. If you click
on an underlined name, a new window will pop up and show ALL
songs written by, arranged by or conducted by the underlined name
you clicked on. If you click on an underlined codex number, a new
window will pop up and show the complete details of that record,
including all song details.
If you want to look at more than
one underlined name or codex, always first close the window (x)
before clicking on the next underlined name or codex.
STARTING
A NEW SEARCH
After a search has been completed,
and you wish to start a new search, you may do so in two ways:
Click on RECORDS or SONGS at the top of the screen, or click on
BACK in the workbar.
In the latter case, your previous
search entries are preserved. In the first case all entries have
been cleared. Of course, you may also use the "Clear
Input" button.
SWITCHING
FROM DISCOGRAPHY TO CHRONOLOGY AND VICE VERSA.
If you want to switch back and forth between these
two sections, first double click on the WOW icon on your desktop.
Click on the Chronology button of the WOW start-up screen.Minimize
the Chronology. Return to the desktop and click again on the WOW
icon. Now click on the Discography button. Click on
"Continue".Now minimize the main Discography screen.
You may now switch back and forth by hitting the minimized
buttons in the workbar on the bottom of your screen.
C.
PRACTICAL EXAMPLES (THE BASIC STEPS)
In addition to what is explained
above, some examples follow of how to use the database for some
frequently asked questions. We suggest to tryout these examples
with questions to which you already know the correct answer. In
this way you will get acquainted with the system and its
functions. Take your time in trying it out and you will soon
discover the vast treasure of Sinatra data: now you will know
"Where or When". Happy Hunting!
1)
WHICH SONGS BY A SONGWRITER ARE AVAILABLE ON RECORD?
Steps
to take:
1. On the main screen, click on
SONGS. The yellow screen appears.
2. Mark the small box for
"(Part of) Author(s)". A checkmark appears.
3. Type in the name of the
songwriter i.e. "George Gershwin"(or:
"Gershwin"), NOT "GEORGE GERSHWIN" or "george
gershwin".
4. Scroll down to the bottom of the
screen to select the way you would like to have the information
presented: should the titles be sorted by date or alphabetically?
5. Mark "D"(C plus Codex)
if you want the most complete information.
6. Click on the "Start the Search"button.
7. When the search is completed
("Document Done"), a new screen appears, listing all
the songs in the order you have chosen.Thelisting contains studio
recordings as well as movie soundtrack, radio, TV and live
concert recordings. If you now click on an underlined item
following a song entry, you will get the full information
available on the underlined item.
2)
WHICH RECORDINGS ARE AVAILABLE OF SINATRA SINGING A CERTAIN SONG?
Steps
to take:
1. On the main screen, click on
SONGS. The yellow screen appears.
2. Mark the small box for
"(Part of) Song Title". A checkmark appears.
3. Type in the song title
(Important: omit the article at the beginning of the song title:
i.e. "lady is a tramp" and NOT "the lady is a
tramp").
4. Sometimes, the official title of
a song is different from the commonly known title.
For instance, the correct title of
Sinatra's famous anthem "
Therefore, if you are not sure
about the correct song title, always mark "random".
5. Scroll down to select the way
you would like to have the information presented: sorted by date
or alphabetically.
6.Follow steps 5-7 as listed above
in example 1).
3) DID
SINATRA EVER WORK WITH A CERTAIN ARRANGER/CONDUCTOR?
Steps
to take:
1. On the main screen, click on
SONGS. The yellow screen appears.
2. Mark the small box for
"Arranger" or the one for "Conductor",
depending on what you are looking for.
3. Type in the name of the
arranger/conductor (Starting each word with a capital letter
.i.e. "Nelson Riddle").
4. Follow steps 4-7 as listed above
in example 1).
4) I
WOULD LIKE TO KNOW EXACT TRACK DETAILS OF A RECORD
Steps
to take:
1. On the main screen, click on
RECORDS. The yellow screen appears.
2. Mark the small box for
"Recording Medium" (a checkmark appears), and select
the recording medium from the pulldown menu:( CD, or LP, or 45rpm
single, etc.)by clicking on your choice.
3. Mark the small box for
"Title of CD/LP/etc". A checkmark appears.
4. Type in the title of the record
in question. Be sure to leave out any article at the beginning of
a title, i.e. type in "reprise collection", NOT
"the reprise collection".
5. Scroll down to the bottom of the
screen and sort on "Title".
6. For Output, mark
"All", if you want the most complete information.
7. Click on "Start the
Search" button.
8. When the search is completed
("Document Done") a new screen appears, listing the
record and all the songs in the sequence in which they appear on
the record in question, with all song details, recording date,
author(s), arranger, conductor, etc.Tracks by artists other than
Sinatra are not listed.
5) IS
THERE A LIVE CONCERT RECORDING AVAILABLE OF A CERTAIN SONG?
Steps
to take:
1. Follow steps 1-4 as listed above
in example 2).
2. Mark the small box for
"Choose Song Origins". A checkmark appears.
3. Open the pulldown menu # 6 and
select "Live Concert Recording"
4. Scroll down to the bottom of the
page and mark "Date" to get the output sorted in
chronological order.
5. Mark "D"(C + Codex) if
you want to get the most complete information.
6. Click on "Start the
Search" button
7. When the search is completed
("Document Done"), a new screen appears, listing all
the songs in the order you have chosen.If you click on the codex
number(s) following each song, you will get the entire
information available on the record(s) that contain the song in
question.
6)
WHICH SONGS OF A CERTAIN DATE ARE AVAILABLE ON RECORD?
Steps
to take:
1. On the main screen, click on
SONGS. The yellow screen appears.
2. Mark the small box for
"Date". A checkmark appears.
3. Enter the exact date. Be sure to
use the month-day-year sequence, and two-digit numbers.For
instance, for December 27 1986 you must type in
"122786", NOT 271286 or 12-27-86. Always use two digits,i.e.
May is 05 (NOT 5).
4. Scroll down to the bottom of the
screen and mark "D"(C + Codex) if you want the most
complete information.
5. Click on "Start the
Search" button.
6. When the search is completed
("Document Done"), a new screen appears, listing all
the songs performed on the date you selected. The listing
contains studio recordings, as well as movie soundtrack, radio,
TV and live concert recordings. If you click on the codex
number(s) following each song, you will get the entire
information available on the record(s) that contain the song(s)
in question.
7. WHICH SONGS PERFORMED DURING A
CERTAIN TIME PERIOD ARE AVAILABLE ON RECORD?
Steps
to take:
1. Follow steps 1-2 as listed above
in example 6).
2. Enter the earliest date in the
first box ("From") and the last date in the second box
("To").
3. Follow steps 4-6 as listed above
in example 6).
PRINT
THE DIRECTIONS
You are advised to print the above
definitions, directions, instructions and Practical Examples, to
have them at hand when you are using this interactive database
the first times.
REGISTERING
Do not forget to register your
personal serial number on the "Register"page of the
Where or When website (www.whereorwhen.nl). Only then will you get free support .
PROBLEMS
?
If you have problems or questions,
go to the Supportpage of our website or contact us by
e-mailing to:
whereorwhen@site.nl